Phone: (608) 238-7119
E-Mail: info@midvalelutheran.org
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Back to Caring Ministries Page All Jobs All volunteers should go to the kitchen and sign in. There is a logbook that you should read through so that you are aware of any changes in the week's schedule and any special needs that the guests have. You should also wear a nametag with your first name on it. Set up Time: On the first Sunday. Once we know when the previous host church is going to arrive with the cots and guest belongings, you will be contacted by the Volunteer Coordinator. Activity: Each family will have a room assigned on the second floor of the education wing. We need to move the cots into each room, and also each family's belongings into the room. Each room needs to be set up with a fan, a lamp, and an alarm clock. These are located in the closet or cabinet at the end of the hall going into the balcony. Each guest bed should have a bottom sheet, top sheet and pillowcase, and a washcloth and face towel. The linens are also located in the closet or cabinet. Food Preparation Time: Food needs to be delivered to the Midvale kitchen by 5:00 p.m. of that day. Activity: You will be preparing a part of a meal for 15 guests and 3-5 dinner hosts, so plan on cooking enough for 20 people. There will be 1 or 2 other food preparers, so you will be contacted by the Food Coordinator to decide what to make. We want to make sure that there is a variety of meals and that they are nutritious and appealing to our guests and their children. If there are lots of teens or big eaters in the group, plan on cooking more. Breakfast Host Time: 6 a.m. until the guests leave Activity: Enter at the Fellowship Hall door. Brew a pot of coffee, and set out cereal, milk, juice, breakfast bars, fruit, jelly and bread to make toast. The food will be in the refrigerator or on the counter in the kitchen. Set out some small plates and bowls. You don't need to have much out. The guests often just grab something that they can eat in the van. Help serve them when they come down. After they are finished, clean up, put everything away, and have a great day! Dinner Hosts Time: 5:15 p.m. to 8:00 p.m. Activity: When you arrive, turn on the dishwasher so that it heats up. Set out the food that has been prepared by the dinner hosts. The white dinnerware with the green trim that is stored under the buffet counter should be used, along with the silverware from the wire cage.The guests will arrive between 5:15 and 5:45, and dinner should be ready at 6:00. Eat with the guests, be sociable and friendly. After dinner, encourage the guests to help with cleanup. Run one empty load through the dishwasher to bring it up to full temperature. (Directions for dishwasher use are posted on the wall in the kitchen.) It is a sanitizer, so you need to get most of the food off before loading it. If you need to hand wash things, there is detergent in the cabinets under the sink. There are towels in the first drawer on the right as you enter the kitchen. (Please launder towels as needed and return as soon as possible to the kitchen.) Overnight Host Time: 7:00 p.m. to 6:00 a.m. Activity: When you arrive, go to the kitchen to sign in and read the logbook so that you are aware of any guests who will be arriving late or may be gone for the evening. Take the weather radio, cell phone instructions, and logbook to your room upstairs with your belongings. Plan to bring your own bedding. You will be hosting with another overnight host. A cot will be provided for each of you. After you get situated, find the adult guests and introduce yourself. The parents should be.heading for their rooms around 8:00 p.m., and the building should be quiet at 9:00 p.m. Check with the parents before they retire to see if they want you to wake them at 6:00 a.m. before you leave. Turn on the weather radio, if there is a chance of threatening weather, so that you can move the guests to the basement if need be. You may need to let late arriving guests in at the circle drive after 10:00 p.m. The building gets locked at 10:00 p.m. If any guests need extra linens, towels, or blankets, they are located in the closet or cabinet in the hallway going into the balcony. Call the IHN staff member on call (see the logbook in the kitchen) if any guests need medical attention. If any guests are not following the rules, you may call the IHN staff as well. Types of situations that have come up in the past are guests desiring to leave after 9:00 p.m. without prior notice, smoking in the room, and noise after 9:00 p.m. Most groups have been very respectful of the rules, and usually your biggest task is to read a good book and go to sleep! Guests know that if they break the rules they will be released from the program, so are usually cooperative. In the morning, wake the guests before you leave, if requested, and return the phone to the kitchen. The van driver will be picking it up. Return the logbook to the kitchen and you can be on your way. Breakdown Time: Usually 7:30 a.m. on the last Sunday. Activity: The guests leave at 7:00 a.m., and after that time the beds can be stripped, laundry gathered, and cots wiped down and folded up. The rest of the process is just the reverse of set-up. The coordinators will get a U-Haul truck that all of the cots and belongings get loaded into. The lamps, alarm clocks and fans go back into the closet by the balcony. Bags of laundry are taken downstairs to the library. Split the laundry into 3 or 4 bags for easier handling. Shopping Time: Before 5:00 p.m. on the first Sunday and throughout the week. Activity: You will be contacted with a list of items to purchase by the Food Coordinator. The food can be charged at Copps. Save your receipt and turn it into the Office with a notation that it is for IHN. During the week, the IHN Coordinators will let you know if we are running out of any items. A couple of people will also be purchasing items from Second Harvest on the East side. Laundry Time: Any time after 10:00 a.m. on the second Sunday during host week, and before the next session! Activity: Trash bags full of dirty laundry will be in the library for pick-up. Take what you can, wash and dry it, fold it neatly, and return it to the balcony closet. Place each linen item in the appropriate labeled basket. Or bring it to the church office and they will be sure that it gets stored. Rides Time: You will be contacted. Activity: Occasionally we are asked to transport guests to and/or from work. Sign up on the days that you can help, and you will be called about where to go and when. |
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